Job Summary

The Elite Job is actively seeking a detail-oriented and highly organized Virtual Interview Scheduler to support our recruitment team. This remote role is designed for individuals who can work US business hours and have excellent English communication skills. You will coordinate interviews between candidates and hiring managers, manage calendars, and provide top-notch administrative support throughout the recruitment process. If you thrive in fast-paced environments, are tech-savvy, and love working with people, this role is for you.

Key Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers across different time zones

• Manage calendar invitations, video call links, and ensure smooth communication between stakeholders

• Send timely confirmations, reminders, and follow-ups to candidates

• Monitor the interview pipeline and ensure all interviews are scheduled within the required timeframes

• Update candidate status in the Applicant Tracking System (ATS) or internal database

• Handle rescheduling requests efficiently and professionally

• Support recruitment events such as virtual hiring days or panel interviews

• Maintain confidentiality of candidate and client information at all times

Required Skills and Qualifications

• Excellent written and verbal communication skills in English

• Strong organizational and multitasking abilities

• Proficiency in scheduling tools such as Microsoft Outlook, Google Calendar, Zoom, or MS Teams

• Basic knowledge of applicant tracking systems (ATS) like Greenhouse, iCIMS, or Lever

• Ability to manage time zones, deadlines, and multiple calendars simultaneously

• Comfortable working independently and with minimal supervision

• High attention to detail and accuracy in data entry

Experience

• 1–2 years of experience in recruitment coordination, HR support, or administrative scheduling preferred

• Prior remote work experience is an added advantage

• Fresh graduates with excellent communication and coordination skills may also apply

Working Hours

• US Shift: Monday to Friday, 6:00 PM to 2:00 AM IST (Indian Standard Time)

• Flexibility may be required to support urgent or last-minute interview requests

Knowledge, Skills, and Abilities

• Strong command of English grammar and email etiquette

• Knowledge of virtual meeting platforms (Zoom, MS Teams, Google Meet)

• Understanding of interview processes and the importance of candidate experience

• Time management and the ability to prioritize urgent tasks

• Problem-solving skills and the ability to remain calm under pressure

• Cultural sensitivity when interacting with global candidates and team members

Benefits

• Work-from-home flexibility with a consistent US shift schedule

• Competitive monthly salary with performance-based bonuses

• On-the-job training and professional development opportunities

• Opportunity to work with a global HR and recruitment team

• Career progression within a rapidly growing virtual HR division

• Paid time off, internet reimbursement, and remote work tools provided

Why Join The Elite Job?

At The Elite Job, we believe in empowering remote talent to lead successful, rewarding careers. You will be part of a diverse, supportive, and innovative environment where your contributions matter. As a Virtual Interview Scheduler, your role directly impacts hiring success and candidate satisfaction across the board. Join us and shape the future of remote hiring!

How to Apply

Ready to schedule success with us?
Send your updated resume and a short cover letter explaining why you are a great fit for this role to us with the subject line: Application – Virtual Interview Scheduler.
Shortlisted candidates will be contacted for an initial screening and scheduling test.