Job Summary

Houston Skilled Consultancy is looking for a detail‑oriented, people‑friendly Virtual Assistant (VA) to handle day‑to‑day administrative tasks, calendar and inbox management, basic documentation, and client coordination. This role is purpose-built for candidates who want to restart or balance their careers alongside family responsibilities—especially housewives seeking flexible, remote work with clear processes, supportive training, and predictable routines.

Key Responsibilities

• Calendar & Scheduling: Coordinate meetings across time zones, send invites, manage reschedules/cancellations, and avoid conflicts.

• Inbox & Communication Management: Draft, sort, and respond to routine emails; flag priority items; maintain a clean, organized inbox.

• Documentation & Data Entry: Prepare and format documents, spreadsheets, and presentations; maintain trackers and logs.

• Client & Stakeholder Coordination: Share agendas, follow-ups, and minutes of meetings; manage simple client queries professionally.

• Task & Project Tracking: Maintain task lists, reminders, and simple project boards (e.g., Trello, Asana, ClickUp).

• File & Knowledge Management: Organize shared drives, folders, and naming conventions for fast retrieval.

• Basic Research: Compile simple internet research and summaries to support decision-making.

• Reporting: Generate weekly/monthly status reports and productivity summaries.

• Process Compliance: Follow established SOPs and contribute to improving them as you learn.

Required Skills and Qualifications

• Excellent written and verbal English communication.

• Strong organizational skills with a proactive follow-up habit.

• Working knowledge of MS Office/Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).

• Comfort using online productivity tools (Zoom/Meet, Calendly, Slack/Teams, Trello/Asana/ClickUp).

• Ability to multitask, prioritize, and meet deadlines with minimal supervision.

• High reliability and professionalism in remote settings (privacy, punctuality, responsiveness).

• Stable internet connection and a laptop/desktop.

Experience

• 0–3 years of experience in administration, coordination, customer support, operations, or similar roles.

• Career returnees / homemakers without prior corporate experience are encouraged to apply—we will train you.

• Prior experience as a Virtual Assistant is a plus, but not mandatory.

Working Hours

• Flexible: Choose from 20–40 hours per week depending on your availability.

• Core collaboration window: Between 10:00 AM – 6:00 PM IST (you may select a fixed block within this window).

• Occasional early/late meetings may occur for international stakeholders (with prior notice).

Knowledge, Skills, and Abilities

• Time management & prioritization under shifting demands.

• Attention to detail in calendars, documents, and communications.

• Confidentiality & discretion with sensitive information.

• Process mindset—ability to follow SOPs and suggest improvements.

• Learning agility—comfortable picking up new tools and workflows quickly.

• Service orientation—calm, courteous, and solution-focused.

Benefits

• Remote-first role with genuine schedule flexibility.

• Structured onboarding & paid training on tools, templates, and SOPs.

• Clear, documented processes to make the work predictable and stress-free.

• Performance-based incentives and progression to Senior VA / Team Lead / Operations Coordinator tracks.

• Supportive, inclusive culture welcoming housewives and professionals returning to work.

• Paid time off and festival/holiday flexibility (as per company policy).

Why Join Houston Skilled Consultancy?

• We believe in second careers and flexible careers—your home responsibilities are respected.

• You will work with well-defined tasks, clear ownership, and supportive mentors.

• Career growth without the commute—advance based on outcomes, not hours spent online.

• Be part of a professional yet empathetic team that values structure, clarity, and respect.

How to Apply

1. Email your resume (PDF preferred) to us with the subject line:
   Application – Virtual Assistant (Admin & Scheduling) – Your Name

2. Add a short cover note explaining:

   • Your availability (hours per week & preferred time window)

   • Your comfort with tools (Google Workspace, Calendly, Trello/Asana, etc.)

   • Why this flexible VA role fits your current life stage

3. (Optional) Attach a 1-page sample: a formatted document, simple spreadsheet, or a mock email response to showcase your communication and formatting skills.

4. Shortlisted candidates will go through:

   • A quick skills assessment (email drafting + scheduling task)

   • A video interview with the hiring manager