Job Summary

SysTechCare Support is hiring a detail‑oriented, tech-comfortable Virtual Office Coordinator to keep our remote teams organized, responsive, and on schedule. This role is especially suited to housewives/returning professionals who bring strong administration, multitasking, and communication skills and are looking for flexible, work‑from‑home hours.

Key Responsibilities

• Own day‑to‑day virtual office administration: calendars, meetings, travel blocks, and reminders.

• Coordinate team communications across email, Slack/MS Teams, and project management tools (e.g., Trello, Asana, Notion).

• Prepare, format, and maintain documents, reports, spreadsheets, and simple presentations.

• Track tasks, deadlines, and approvals; follow up to ensure timely closure.

• Manage shared inboxes, route queries, and draft standard responses.

• Maintain files and knowledge bases on cloud drives (Google Drive/OneDrive).

• Assist with basic HR ops: interview scheduling, onboarding checklists, attendance/leave tracking.

• Generate simple weekly dashboards/status summaries for leadership.

• Support virtual events: set up Zoom/Meet links, agendas, minutes, recordings, and action trackers.

Required Skills and Qualifications

• Proven administrative/coordination experience (professional, freelance, or volunteer).

• Excellent written and spoken English; confident, polite, and clear communicator.

• Strong command of MS Office / Google Workspace (Docs, Sheets, Slides), email etiquette, and calendaring.

• Comfortable with collaboration tools (Slack/Teams), video conferencing (Zoom/Google Meet), and basic CRMs or task trackers.

• High attention to detail, strong follow‑through, and ability to juggle multiple priorities.

• Reliable laptop/desktop, stable high‑speed internet, and a quiet workspace.

Experience

• 1–4 years of admin/office coordination/customer support experience preferred, but motivated returnees and career restarters are encouraged to apply.

• Prior remote/WFH experience is a plus.

Working Hours

• Flexible part-time or full-time options (e.g., 4–6 hours/day).

• Core collaboration window: 11:00 AM – 4:00 PM IST (adjustable based on team needs).

• Occasional availability for urgent coordination outside core hours.

Knowledge, Skills & Abilities

• Time management & prioritization under minimal supervision.

• Process thinking—able to document SOPs and streamline repetitive tasks.

• Discretion with confidential information and solid data hygiene.

• Quick learner with a can‑do, service-oriented mindset.

• Basic data handling (filters, lookups, pivot tables) is an advantage.

Benefits

• Fully remote role with flexible scheduling.

• Structured onboarding, SOPs, and mentorship to help you ramp quickly.

• Opportunity to relaunch or build your career after a break.

• Competitive compensation aligned with experience and schedule.

• Performance-based incentives and learning allowances.

• Inclusive, supportive culture that respects boundaries and work-life balance.

Why Join SysTechCare Support?

• We believe in second careers and non-linear journeys—skills matter more than gaps.

• You will be the operational backbone of a fast-moving, collaborative remote team.

• Clear growth paths into Ops, HR, PMO, or Executive Assistance based on your strengths.

• We invest in your upskilling with tools, templates, and training.

How to Apply

Email the following to us with the subject line:
Virtual Office Coordinator

1. Your resume/CV (PDF).

2. A brief cover note describing your admin experience and preferred working hours.

3. (Optional) A short sample: a tracker, report, or SOP you have created (redact sensitive info).

Application Tip: If shortlisted, you may be asked to complete a quick (30–45 min) coordination/case exercise.