Job Summary

Southwest Airlines is seeking a highly organized and proactive Executive Virtual Assistant to support our senior leadership team in managing day-to-day operations, schedules, and confidential communications. This remote role is ideal for a professional who thrives in a fast-paced environment, demonstrates excellent communication skills, and can anticipate the needs of executives while maintaining a high level of discretion and professionalism.

Key Responsibilities

• Provide comprehensive virtual administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare, proofread, and edit reports, presentations, and correspondence.

• Handle confidential information with absolute integrity and professionalism.

• Organize virtual meetings, including setting agendas, preparing materials, and taking detailed minutes.

• Act as a point of contact between executives and internal/external stakeholders.

• Monitor emails, prioritize correspondence, and respond on behalf of executives when appropriate.

• Track deadlines, projects, and deliverables to ensure smooth workflow.

• Assist with research, data entry, and special projects as assigned.

Required Skills and Qualifications

• Bachelors degree in Business Administration, Communications, or related field (preferred).

• Proven experience as an Executive Assistant, Virtual Assistant, or similar administrative role.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Zoom, Teams, and Slack.

• Exceptional organizational skills with strong attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks and priorities under tight deadlines.

• High level of discretion and ability to handle confidential information.

Experience

• Minimum of 2–4 years of executive-level administrative support experience.

• Experience supporting C-suite executives in a fast-paced corporate environment is strongly preferred.

• Previous experience working remotely is an advantage.

Working Hours

• Full-time, remote position.

• Standard working hours are 9:00 AM – 6:00 PM (CST), with some flexibility required for urgent tasks and executive availability across different time zones.

Knowledge, Skills, and Abilities

• Strong problem-solving skills and proactive mindset.

• Ability to work independently with minimal supervision.

• Excellent time management and multitasking abilities.

• Strong interpersonal skills to build effective working relationships across departments.

• Tech-savvy and adaptable to new software and tools.

Benefits

• Competitive salary package.

• Health, dental, and vision insurance.

• Paid time off, holidays, and sick leave.

• Retirement savings plan with company match.

• Travel privileges and employee discounts on flights.

• Opportunities for career advancement within Southwest Airlines.

Why Join

At Southwest Airlines, we believe in creating a workplace where people feel valued, empowered, and inspired. Joining our team means being part of an organization that prioritizes People, Purpose, and Performance. As an Executive Virtual Assistant, you will play a key role in supporting our leadership team while enjoying the flexibility of remote work and the benefits of being part of one of the worlds most respected airlines.

How to Apply

Interested candidates are encouraged to apply online through the official Southwest Airlines Careers Portal. Please submit your updated resume and a cover letter highlighting your relevant experience and skills. Shortlisted candidates will be contacted for the next steps in the recruitment process.