Job Summary

The Elite Job is seeking a motivated and detail-oriented Entry-Level Office Assistant to support our fast-growing export firm. This role is ideal for a recent graduate or early-career professional looking to gain valuable experience in international trade operations, office administration, and business support. As an Office Assistant, you will play a vital role in ensuring smooth day-to-day operations, providing administrative support to different departments, and contributing to the success of our export activities.

Key Responsibilities

• Provide administrative and clerical support to the export and operations team.

• Maintain accurate records, databases, and filing systems (electronic and physical).

• Assist with the preparation of shipping documents, invoices, and export-related paperwork.

• Answer and direct phone calls, emails, and other correspondence in a professional manner.

• Coordinate with logistics partners, suppliers, and internal teams to ensure timely communication.

• Schedule meetings, prepare agendas, and record meeting minutes.

• Support in monitoring inventory and office supplies, placing orders when necessary.

• Assist in preparing reports, presentations, and internal communications.

• Perform other administrative tasks as assigned to ensure office efficiency.

Required Skills and Qualifications

• High school diploma or equivalent; associates or bachelors degree preferred.

• Strong written and verbal communication skills in English.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize tasks, manage time effectively, and work under minimal supervision.

• Excellent organizational skills and keen attention to detail.

• Team player with a proactive and positive attitude.

• Willingness to learn and adapt in a fast-paced work environment.

Experience

• No prior experience required; training will be provided.

• Internship or part-time office experience is an advantage but not mandatory.

Working Hours

• Monday to Friday, 9:00 AM – 5:30 PM.

• Occasional flexibility may be required depending on export schedules.

Knowledge, Skills, and Abilities

• Understanding of basic office procedures and administrative practices.

• Ability to multitask and handle confidential information responsibly.

• Strong interpersonal skills for building relationships across teams and with external partners.

• Problem-solving mindset with a willingness to take initiative.

• Interest in learning about international trade and logistics.

Benefits

• Competitive entry-level salary.

• Comprehensive training and professional development opportunities.

• Health insurance and wellness support.

• Paid time off, public holidays, and sick leave.

• Exposure to international business operations.

• Opportunities for career growth within the export and logistics sector.

Why Join The Elite Job?

At The Elite Job, we value ambition, teamwork, and continuous learning. As part of our team, you will not only gain hands-on experience in a thriving export firm but also be part of a supportive and growth-oriented workplace. This is a unique opportunity to launch your career in a company that is shaping global trade, while being mentored by industry professionals who want to see you succeed.

How to Apply

Interested candidates are invited to send their resume and a brief cover letter outlining their motivation for applying to us. Please include Entry-Level Office Assistant Application in the subject line.