Job Summary:

The Elite Job is seeking a detail-oriented and proactive Construction Virtual Assistant to support our project management teams with comprehensive project documentation. This remote role involves organizing, maintaining, and managing all construction-related documents, ensuring accuracy, compliance, and timely availability for project stakeholders. The ideal candidate is highly organized, technologically adept, and familiar with construction project workflows.

Key Responsibilities:

• Prepare, organize, and maintain project documentation including contracts, drawings, reports, invoices, permits, and progress reports.

• Assist project managers in tracking project timelines, milestones, and deliverables.

• Maintain a centralized digital filing system for all construction documents and ensure version control.

• Support the preparation of project progress reports, status updates, and internal documentation.

• Collaborate with cross-functional teams to gather necessary project information and documentation.

• Ensure compliance with company policies, safety regulations, and legal requirements in all documentation.

• Follow up on pending approvals, signatures, and submissions for smooth project operations.

• Coordinate with vendors, contractors, and clients for document submissions and clarifications.

• Provide general administrative support to the construction team as needed.

Required Skills and Qualifications:

• Strong organizational and multitasking skills with a keen eye for detail.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

• Familiarity with construction project management software (e.g., Procore, Buildertrend, PlanGrid) is preferred.

• Excellent written and verbal communication skills.

• Ability to manage confidential and sensitive information with discretion.

• Strong time management and prioritization skills.

• Knowledge of construction documentation standards, project workflows, and compliance requirements.

Experience:

• Minimum 1–3 years of experience in administrative support, project coordination, or construction documentation.

• Prior experience in construction, engineering, or architecture-related roles is highly desirable.

• Experience working remotely or managing virtual administrative tasks is a plus.

Working Hours:

• Full-time or part-time flexible schedule depending on project requirements.

• Remote work with the ability to attend virtual meetings and meet deadlines across time zones.

Knowledge, Skills, and Abilities:

• Strong computer literacy and ability to adapt to new software tools quickly.

• Excellent organizational, analytical, and problem-solving skills.

• Ability to work independently with minimal supervision while maintaining accountability.

• Strong attention to detail and accuracy in documentation.

• Effective communication skills to coordinate with internal and external stakeholders.

Benefits:

• Flexible remote work opportunity.

• Exposure to diverse construction projects and professional growth.

• Supportive and collaborative virtual work environment.

• Opportunity to gain experience in project management and documentation best practices.

Why Join The Elite Job:

The Elite Job offers a dynamic remote work culture that values innovation, efficiency, and professional growth. As a Construction Virtual Assistant, you will play a pivotal role in supporting high-impact projects while developing skills in project documentation, workflow management, and construction administration. You will work alongside experienced project managers and teams committed to excellence.

How to Apply:

Interested candidates are invited to submit their resume and a brief cover letter highlighting relevant experience to us with the subject line:
Application – Construction Virtual Assistant – Project Documentation.

Applications will be reviewed on a rolling basis, and shortlisted candidates will be contacted for virtual interviews.