Job Summary:

Houston Skilled Consultancy is seeking a proactive and highly organized Virtual Administrative Assistant to support our dynamic team remotely from anywhere in Germany. The ideal candidate will be a self-starter with excellent communication skills, strong attention to detail, and the ability to manage multiple administrative tasks efficiently. This is an exciting opportunity to work in a fast-paced consultancy environment while enjoying the flexibility of a fully remote position.

As a Virtual Administrative Assistant, you will be the backbone of our operational workflow, ensuring seamless coordination, scheduling, and communication across the team and with our clients.

Key Responsibilities:

• Provide high-level administrative support to management and team members.

• Manage calendars, schedule meetings, and coordinate appointments efficiently.

• Prepare, edit, and proofread documents, reports, and presentations.

• Handle email correspondence and respond promptly to inquiries.

• Assist with client communication and follow-ups.

• Organize and maintain digital files, databases, and records.

• Support project management tasks and track progress on key initiatives.

• Conduct basic research and compile data for reports or presentations.

• Perform other administrative duties as required to support team productivity.

Required Skills and Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.

• Excellent written and verbal communication skills in English. German language skills are a plus.

• Strong organizational and time management abilities.

• Ability to prioritize tasks and manage multiple deadlines effectively.

• Attention to detail and accuracy in all tasks.

• Comfortable working independently and in a remote team environment.

Experience:

• Previous experience as an administrative assistant, virtual assistant, or in a related administrative role is preferred.

• Experience in handling confidential information and professional correspondence is advantageous.

• Familiarity with project management or CRM tools (e.g., Trello, Asana, HubSpot) is a plus.

Working Hours:

• Full-time remote position with flexible working hours, typically aligning with CET (Central European Time).

• Occasional attendance in virtual team meetings may be required.

Knowledge, Skills, and Abilities:

• Strong problem-solving skills and resourcefulness.

• High level of professionalism and discretion.

• Adaptability to fast-changing environments and priorities.

• Ability to collaborate effectively with diverse teams.

• Self-motivation and proactive approach to tasks.

Benefits:

• Fully remote work from anywhere in Germany.

• Flexible working hours to promote work-life balance.

• Opportunity to work with a supportive, professional, and growth-oriented team.

• Training and professional development opportunities.

• Competitive compensation package.

Why Join Houston Skilled Consultancy:

• Be part of a forward-thinking consultancy that values innovation, collaboration, and employee development.

• Work remotely with the freedom to design your workday while contributing to meaningful projects.

• Thrive in a professional environment that recognizes performance, initiative, and dedication.

• Enjoy a culture that promotes continuous learning, personal growth, and career advancement.

How to Apply:

Interested candidates are invited to submit their updated resume/CV and a cover letter highlighting relevant experience and skills to us with the subject line:
Application – Virtual Administrative Assistant (Germany)

Applications will be reviewed on a rolling basis. Shortlisted candidates will be contacted for a virtual interview.